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Interview Form Template in Malaysia: 7 Easy Advice

interview form template in malaysia

An interview form template in Malaysia is hard to come by but is crucial to companies no matter their size. Because job vacancies can be flooded with applicants, companies are encouraged to use interview form templates in Malaysia to simplify the hiring process.

As you are advertising the best jobs in Malaysia, using an interview form can be helpful to reduce the time taken to filter out the best candidates out of hundreds of applicants. With the right sections in your interview form template in Malaysia, evaluating the candidates is as easy as ABC.

Need help creating the best interview form template in Malaysia? Here’s our easy guide to assist you.

Job Interview Form Template in Malaysia: Best Guide

1. Digitalise Your Form

In today’s digitalised world, having stacks of physical interview forms should be a thing of the past. It will not just save you costs in procuring paper and printing, but it is a commonly accepted method nowadays.

As more and more people are applying for jobs online instead of attending walk-in interviews, young talents are expecting digital interview forms so not having a digital version of your interview form will put you at a major disadvantage.

In fact, using mobile phones to fill up job applications is common and popular. Hence, you should consider making your digitalised interview form mobile-friendly. Not sure what to include in your interview form template in Malaysia? Keep reading to find out.

2. Necessary Information

One of the most important sections when creating an interview form is the ‘Basic Information/Personal Particulars’ section. Typically placed at the top, this section contains fields such as:

  • Name
  • Phone Number
  • Identification Number
  • Email Address
  • Residential Address
  • Portfolio Links
  • Emergency Contact
  • Availability
  • Passport-sized photograph
  • Marital Status
  • And more!

This section is especially crucial as you will need the candidate’s basic information to enter their data into the hiring system. Plus, how are you going to contact them without their contact information?

3. Qualification & Achievements

After obtaining candidates’ personal particulars, the next filter would be that employers are typically interested to know if they possess the right academic qualification(s), certifications, and achievements or not.

The ‘Education History’ or ‘Education Institutions Attended’ section does just that. It is a basic section for candidates to fill up their past academic qualifications. This includes:

  • Name of Institution
  • Year (From and To)
  • Qualification/Certification Obtained
  • Additional Remarks/Achievements

This section is important to filter out candidates who are underqualified, irrelevant, or even overqualified in terms of their academic qualifications. However, employers should also pay attention to the next section before hastily delivering the final decision.

4. Work Experience 

Arguably the most important section in a standard interview form template in Malaysia, the Work Experience section is used by employers to understand candidates better in terms of their competencies, traits, capabilities, achievements, exposure, and more.

To understand the candidates’ employment history, these fields are usually present in an interview form:

  • Name of Employer
  • Period of Employment
  • Position Held
  • Nature of Business
  • Job Description/Duties
  • Reason for Leaving
  • Previous/Current Salary & Expected Salary

Be sure to include three (3) sets of fields for candidates to fill in. While fresh graduates may not be able to fill the section completely, you may want to limit the amount of information provided by candidates who have been in the workforce for a long period of time.

5. Job-specific Questions

Aside from obtaining basic information about a candidate, a good interview form template in Malaysia could be useful in asking the company or industry-specific questions to further assist in narrowing down the list of candidates.

A typical company, for example, would include some of these questions in the interview form template in Malaysia:

  • Have you ever been convicted of any crime other than minor traffic violations?
  • Have you ever been declared bankrupt or charged under the Bankruptcy Act?
  • Have you ever been employed by xxx Group or its subsidiaries?

Making the job requirements clear and asking specific questions relating to the positions you’re hiring for will be crucial in saving everybody’s time and effort.

6. References

The References section is a section for candidates to provide their previous supervisor/direct reports or any other party’s contact information to vouch for their character/capabilities.

You could include these fields:

  • Name of Referee
  • Relationship with Reference
  • Company Name
  • Referee’s Position Held
  • Phone Number
  • Email Address

One thing to note – Relatives, colleagues, friends, clients or family members (spouse, children, parents, siblings etc) should not be considered referees.

7. Health-related Confirmation

Finally, you may want candidates to declare if they are currently suffering or suffered from any medical conditions (mental & physical) which require regular or prolonged medical treatment.

The fields include:

  • Nature of Illness
  • Severity
  • Details
  • Whether it impacts the ability to work

Closing Remarks

While we are able to provide the standard interview form template in Malaysia, you should always customise your own interview form template when advertising for jobs in Malaysia. This is because certain jobs will require specialised fields unique to the industry.

Ready to start hiring the best talents in Malaysia? Job Majestic got you covered.

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Job Majestic TRAIN

Most Practical Talent Matching Partner in Asia

Experience the future of talent matching with our cutting-edge Talent Relevancy Artificial Intelligence eNgine (TRAIN)

Your dream career starts here!