Running late to work can happen unexpectedly due to various reasons such as unforeseen circumstances, traffic delays, or personal emergencies. It’s important to communicate these situations effectively to your boss to maintain transparency and professionalism. This article provides guidance on how to address different scenarios of tardiness with your boss or supervisor, accompanied by templates for effective communication.

1. Unforeseen traffic delays

Hi [Boss’s Name],

I’m running late for work today due to unexpected traffic. My estimated arrival time is [XX:XX]. I apologise for any inconvenience this may cause. Rest assured, I’ll make up for the time and ensure it doesn’t impact my tasks. If there’s anything urgent, please let me know, and I’ll prioritise it on my arrival. Thank you for your understanding and flexibility.

Best regards,

[Your Name]

2. Going to be late and missing a meeting

Hi [Boss’s Name],

I’m running late for work today due to [state your reason]. Regrettably, I’ll miss the meetings scheduled for this morning. My new estimated arrival time is [XX:XX]. I apologise for any inconvenience this may cause and will ensure to catch up on the missed discussions promptly. Please let me know if there are any critical updates or actions required in the meetings. Thank you for your understanding.

Best regards,

[Your Name]

3. Personal issue – Sudden family emergency

Hi [Boss’s Name],

I’m running late for work due to a sudden family emergency. I’m dealing with the situation and will be at work as soon as I can. I apologise for any disruption this may cause and will catch up on missed work promptly. If there are any urgent matters that require my immediate attention, please let me know. Thank you for your understanding during this unexpected situation.

Best regards,

[Your Name]

4. Health issue, feeling physical discomfort

Hi [Boss’s Name],

I’m running behind for work today because I’m not feeling well this morning. I’ll be at the office as soon as I’m able to. I apologise for any critical tasks or deadlines I should prioritise, please let me know, and I’ll address them promptly. Your understanding is greatly appreciated.

Best regards,

[Your Name]

5. Oversleeping

Hi [Boss’s Name], 

I want to apologise for running late to work this morning. Unfortunately, I overslept and lost track of time. I’m on my way and will arrive as soon as possible. I understand the importance of punctuality and take full responsibility for this delay. I will make up for the time and ensure it doesn’t affect my work responsibilities. If there are any urgent matters requiring immediate attention, please inform me, and I’ll address them promptly. Thank you for your understanding and flexibility in this matter.

Best regards,

[Your Name]

Summary

Communicating your delay to your boss in a clear and professional way is important for keeping a good relationship at work. You can use these templates as a guide and change them to fit the situation so that you can get your point across easily and politely.

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