HR Assistant

Hybrid Work | Full-time | Malaysia
Final salary will be determined based on relevant experience, job scope, working arrangement and final employment terms.

Job Highlights

Hybrid working arrangement
Full-time position
Monthly office attendance required for meetings and reporting
Entry-level candidates are welcome to apply
Training and work guidance will be provided
Exposure to recruitment, HR administration and employee support functions

Job Summary

We are looking for a detail-oriented and responsible HR Assistant to support our daily Human Resources operations.

This role focuses on assisting the HR team with recruitment coordination, candidate follow-up, employee records maintenance, HR documentation, attendance and leave records, onboarding support, and general administrative tasks.

The role is not a sales position. The main purpose is to ensure HR records, recruitment updates, internal documents and employee-related information are properly maintained, updated and followed up in a timely manner.

This is a hybrid work position. Most daily tasks can be completed remotely through online systems, shared files and communication tools. However, the candidate will be required to attend the KL office approximately 3 days per month for team meetings, work progress reporting, task review, feedback sessions and other coordination matters. Actual office attendance dates will be arranged based on company operation needs and team schedule.

Key Responsibilities

Recruitment Support

Assist the HR team in handling basic recruitment tasks, including candidate screening, interview coordination, application follow-up, candidate record updates and recruitment progress tracking.

HR Documentation

Prepare, update and maintain HR-related documents, employee records, recruitment files, onboarding materials, attendance records and internal HR forms.

Employee Records Management

Maintain accurate staff information, employment records, leave records, attendance records and other HR data to ensure all documents are properly organised and easy to retrieve.

Onboarding Support

Assist with onboarding arrangements for new employees, including preparing basic documents, collecting required information, explaining simple internal procedures and supporting the team during the joining process.

Attendance and Leave Support

Assist in recording and checking attendance, leave applications and related updates. Any missing information, errors or inconsistencies should be reported to the HR team for follow-up.

Payroll Coordination Support

Assist in preparing basic payroll-related records such as attendance summaries, leave records, claims information and employee updates for internal checking. Final payroll processing will be handled by the relevant person in charge.

HR Communication Support

Follow up with candidates, employees and internal team members through email, phone, WhatsApp or other communication channels when required.

Data Entry and Reporting

Update HR data into spreadsheets, shared files or internal systems. Assist in preparing simple summaries related to recruitment status, attendance records, employee updates and HR task progress.

File and Record Management

Organise HR documents, recruitment records, employee files, internal forms and shared folders to ensure information is clearly classified and properly maintained.

Monthly Office Meetings

Attend the KL office approximately 3 days per month to join team meetings, report work progress, provide task updates, receive feedback, confirm work details and support other related coordination matters.

Working Arrangement & Benefits

Full-time position
Hybrid working arrangement
Most daily tasks can be completed remotely
Monthly office attendance required, approximately 3 days per month
EPF, SOCSO and EIS contributions provided where applicable
Basic work guidance and training will be provided
Supportive team environment
Exposure to HR operations, recruitment support, employee records, onboarding coordination and HR administration

Benefits:
Flexible schedule
Free parking
Opportunities for promotion
Work from home