Junior Admin & Accounts Assistant

1. Administrative Duties

Provide general administrative support to Management and departments.
Prepare documents and reports
Maintain proper filing system (hardcopy & softcopy) for contracts, invoices, receipts, and reports.
Manage incoming/outgoing mail, courier, and document circulation.
Coordinate meetings, prepare minutes of meeting when required.
Handling reception including incoming calls
2. Accounts & Finance Support

Assist Finance to prepare and issue invoices, debit notes, and credit notes.
Record daily collections and update payment records accurately.
Prepare and update Statement of Accounts (SOA).
Assist in monitoring outstanding payments and follow up with tenants/clients.
Verify payment receipts, supporting documents, and ensure proper documentation for audit trail.
Assist in monthly closing and submission of documents to Finance & Accounts Department.
3. Data Entry & Record Management

Perform data entry into accounting system with accuracy and timeliness.
Maintain updated tenant/customer database.
Ensure all records are properly filed for audit and compliance purposes.
4. Procurement & Inventory Support

Prepare purchase requisitions and follow up on orders.
Maintain petty cash records and reconciliation.
Assist in tracking inventory and office supplies.
5. Compliance & Documentation

Ensure documents comply with company SOP and audit requirements.
Assist Finance in preparing supporting documents for LHDN, audit, or management review.
Maintain confidentiality of financial and company information.
6. Other Duties

Assist in event coordination or operational matters when required.
Perform any ad-hoc tasks assigned by Management.